Home 2016-2017 Undergraduate College Catalog Withdrawal and Leave of Absence Policies

Withdrawal and Leave of Absence Policies

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2016-2017 Undergraduate College Catalog

Undergraduate Withdrawal and Leave of Absence Policies

Withdrawals

Students who intend to withdraw from Manhattanville College should arrange for an exit interview by contacting the Office of Academic Advising. Withdrawn students (either administratively withdrawn or self-withdrawn) who subsequently wish to reapply to the College must submit a formal letter of appeal for readmission to the Office of Academic Advising at least one month prior to the first day of classes in the semester of intended return. This appeal should include the following: the reason(s) for departure from the College, how the student has spent his/her time while away and why he/she feels prepared to resume studies at Manhattanville. If time away included completion of coursework at another college, the student should request an official transcript be sent to the attention of the Office of Academic Advising in support of his/her request for readmission; if the student’s time away has included employment and/or volunteer work, he/she should request that a letter of recommendation be sent to the attention of the Office of Academic Advising in support of his/her request for readmission. Finally, if conditions for return were stipulated at the time of the student’s departure then the appeal letter should also include information and all applicable documentation of how the conditions have been met.

The Director of Academic Advising will consult with all relevant offices of the College regarding the request for readmission (Student Accounts, Financial Aid, Residence Life, Health Center, Counseling Center, the Dean of Students and the Vice President for Student Affairs) and regarding possible holds. In doing so, if the Director determines the student can be academically approved and any outstanding holds have been resolved to the satisfaction of the applicable College office, the student can be readmitted to the College. Withdrawn students who are approved for readmission may register after the designated registration dates for continuing students. Though withdrawn students are not eligible to participate in room lottery, they may apply for a room in the residence halls once they have been approved for readmission and have registered for a full-time course load. A student’s finalized readmission AND/OR placement on a housing waitlist does not guarantee that the student will receive a housing assignment for that semester.

Leaves of Absence

In general, a leave of absence is intended to provide a student time away from his/her studies due to a temporary circumstance or situation (financial, personal or medical). Any student wishes to request a leave of absence should contact the Office of Academic Advising for additional information and guidance as to next steps to formalize a leave from the College. Students must request a leave in writing to the Director of Academic Advising and in making the request, include the following information: the specific reason/purpose for the leave, how the student plans to spend his/her time while away and confirmation of the semester intended semester of return (a leave is normally granted for one semester). In addition, if the reason for a leave of absence is medical in nature, students must also provide a letter from their current medical provider in support of the leave that includes the student's current diagnosis as well as offering his/her support of the leave of absence. If applicable, the letter from the medical provider should be sent to the attention of the Director in the Office of Academic Advising.

Students who have been granted a leave of absence must contact the Office of Academic Advising Office at least one month prior to the first day of classes in the semester of anticipated return to request reinstatement. This appeal should include the following: the reason(s) for departure from the College, how the student has spent his/her time while away and why he/she feels prepared to resume studies at Manhattanville. If time away included completion of coursework at another college, the student should request an official transcript be sent to the attention of the Office of Academic Advising in support of his/her request for reinstatement; if the student’s time away has included employment and/or volunteer work, he/she should request that a letter of recommendation be sent to the attention of the Office of Academic Advising in support of his/her request for reinstatement. At times, there may be conditions attached to a student’s possible return as stipulated at the time the student is granted the leave of absence. In these cases, the student should provide evidence and all applicable documentation of having met these conditions. The Director of Academic Advising will contact relevant offices of the College regarding the request for reinstatement (Academic Advising, Student Accounts, Financial Aid, Residence Life, Health Center, Counseling Center, the Dean of Students and the Vice President for Student Affairs) and regarding possible holds. In doing so, if the Director determines the student can be academically approved and any outstanding holds have been resolved to the satisfaction of the applicable College office, the student can be reinstated at the College. Students approved for return from a leave of absence may register after the designated registration dates for continuing students. Though students on an approved leave are not usually eligible to participate in room lottery, they may apply for a room in the residence halls once they have been approved for readmission and have registered for a full-time course load. A student’s finalized readmission AND/OR placement on a housing waitlist does not guarantee that the student will receive a housing assignment for that semester.