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Grade Replacement Policy

Undergraduate Grade Replacement Policy

Starting in Fall 2012, undergraduates who re-take a course below the 4000 level will have the lower of the two grades removed from the GPA calculation as long as the initial grade was C- or lower. If a repeat attempt results in the same grade being earned, the previous attempt will be removed from the GPA. There is a limit of 5 grade replacements that may be applied within a degree program career. A course taken prior to the activation of this policy can still have its grade replaced, as long as the course is re-taken in Fall 2012 or later. This policy is not retroactive. Courses already repeated prior to Fall 2012 will stay with the old rules.

Undergraduate Grade Replacement Policy highlights and quick reference:

• The policy applies to repeated course work taken during the Fall 2012 term on forward. This policy is not retroactive. Courses already repeated in previous terms will stay with the old rules.
• Grade Replacement may only be applied to a course if the previous grade earned was a C-, D or F. The replaced grade will appear on grade displays and transcripts with a “#” sign to the left of the grade letter, appearing as a #C-, #D or #F.
• Grade replacements may only be applied for courses retaken in the 1000, 2000 and 3000 levels. The lower of the two grades will be replaced and removed from both the term and cumulative GPA calculations for the term containing the course. If a repeat attempt results in the same grade being earned (“Grade Tie”), the previous attempt will be removed. All 4000-level courses are excluded from this policy.
• Credit is granted only once for any repeated course. The earlier course attempt will be the course that will carry the completed credit value.
• There is a limit of 5 grade replacements that may be applied within a degree program career.
• Degree Audit and grade replacement: Since Degree Audit displays only course work that carries earned credit, the previously taken course with the “#” replaced grade will appear on a student’s audit lists to fulfill requirements. This is not a cause for concern as Degree Audit’s focus is to track and tally courses that carry earned credit and completed status. Degree Audit is not a transcript!

Undergraduate Grade Replacement Policy limitations:

• Only the last grade earned will count in the grade point average (GPA). However, all grades for

the course will remain on a student’s transcript.

• Faculty do not assign replacement grades. The posting of #C-, #D or #F replacement grades and administration of the grade replacement policy is managed by the Registrar’s Office. Students must continue to consult with their advisors on whether repeating a course for an improved grade fits with their particular program requirements and academic goals.
• Grade replacements must match course for course. Example: PSY.1004 for PSY 1004.
• A student receiving a letter grade can only replace that grade with another letter grade. Students may not elect to retake a course for a Pass/Fail (“P”) or Audit (“AU”) grade and then use it for grade replacement.
• A “W” grade (Withdrawal) cannot replace previous letter grades under this policy. Also, this policy will not remove previous “W” grades from a term record or transcript.
• Only Manhattanville courses are eligible for grade replacement. Transfer course work may not be used to replace an earlier grade on a Manhattanville transcript.
• Grade Replacement is an automatic policy that cannot be applied selectively on an individual course basis.
• Undergraduate term academic standings such as “Deans List”, “Good Standing” and “Probation” are awarded at the completion of each Fall and Spring term. Previously awarded standing distinctions will not be re-evaluated or adjusted when grade replacements occur in past terms.
• When a student submits an official transcript to apply for admission or transfer to another academic institution, that institution may include all grades in the calculation of GPA’s for admission purposes, including replaced grades under this policy. Always review and understand a prospective institution’s admission and transfer policies before applying.
• In accordance with Department of Education regulations, all attempted coursework is included to determine Financial Aid eligibility; no portion of the academic transcript can be excluded. Consult with the Financial Aid Office for more information.

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